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 Hastings
 Code of Ordinances
 Part I. CHARTER
 Article VI. ADMINISTRATIVE SERVICE

  § 6.3. Clerk/Treasurer.  

Latest version.

  • The Clerk/Treasurer shall be the Clerk of the Council, and the custodian of all the moneys of the City and all evidences of value belonging to or held in trust by the City.

    (a)

    Powers and Duties.

    (1)

    The Clerk/Treasurer shall attend all meetings of the Council and keep a permanent journal in the English language of every session of the Council;

    (2)

    The Clerk/Treasurer shall keep a record of all ordinances, resolutions, and actions of the Council, and shall keep the City Manager informed with respect thereto;

    (3)

    The Clerk/Treasurer shall have the power to administer all oaths required by law, ordinance of the City or this Charter;

    (4)

    The Clerk/Treasurer shall be the custodian of all papers, documents, bonds, and records pertaining to the City, the custody of which is not otherwise provided for by law, ordinance of the City or this Charter;

    (5)

    The Clerk/Treasurer shall be the custodian of the City seal and shall affix it to all documents and instruments requiring the seal of the City, and shall attest the same;

    (6)

    The Clerk/Treasurer shall give ample notice to the proper City officials of the expiration or termination of their terms of office, any official bonds, and any franchise, contract, insurance or agreement to which the City is a party;

    (7)

    The Clerk/Treasurer shall certify, by signature, all ordinances and resolutions enacted or passed by the Council;

    (8)

    The Clerk/Treasurer shall issue all licenses required to be issued by the ordinances of the City;

    (9)

    The Clerk/Treasurer shall be the chief elections officer of the City;

    (10)

    The Clerk/Treasurer shall keep and shall be the custodian of the books of account of assets, receipts, and expenditures of all departments of the City;

    (11)

    The Clerk/Treasurer shall prescribe a method of keeping accounts for all departments and offices of the City, which shall be uniform, as near as practicable, and shall conform to law;

    (12)

    The Clerk/Treasurer shall examine and verify all accounts and claims against the City, except claims for unliquidated damages. The Clerk/Treasurer shall not sign any draft, check, or warrant, until he or she has verified the correctness of the account for which the same is issued. The Clerk/Treasurer shall not allow the payment of any account unless the money has been appropriated therefor and allowed by the Council; nor shall any draft, check, or warrant for any account against the City be signed, unless sufficient money is in the fund against which it is drawn;

    (13)

    The Clerk/Treasurer shall at least once a month, and at any other time upon the direction of the Council, examine and verify all books of account kept by each officer, board, or department of the City;

    (14)

    The Clerk/Treasurer shall receive all moneys belonging to and receivable by the City that may be collected by any officials or employees of the City, including license fees, taxes, assessments, and all other charges belonging to and payable to the City, except as otherwise provided by law, ordinance of the City, and shall in all cases, give a receipt therefor;

    (15)

    The Clerk/Treasurer shall keep and deposit all money or funds of the City in such manner and only in such places as the Council may determine or as may be required by law or ordinance of the City;

    (16)

    The Clerk/Treasurer shall perform such other duties as may be prescribed by law, the Council, or by the City Manager.

State law reference

Mandatory that Charter provide for duties of city officers, MCL 117.3(d), MSA 5.2073, (d).